Greetings From Prochant India Pvt Ltd
We are hiring for Senior Admin Executive - Night Shift
We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning), Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards.
Roles and Responsibilities:
- Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities.
- Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements.
- Enforce health and safety standards to create a safe work environment.
- Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises.
- Coordinate cleaning schedules and ensure compliance with hygiene standards.
- Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals.
- Assist in preparing reports, presentations, and other communication materials.
- Evaluate vendors based on performance, quality, and cost-effectiveness.
- Negotiate contracts and agreements with vendors to ensure favourable terms.
- Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation.
- Manage hotel bookings and ensure accommodations meet organization's standards and budget.
- Monitor SLAs with vendors and service providers to ensure compliance.
- Address any issues or discrepancies in SLAs and work towards resolution.
- Maintain records of company assets and equipment, track usage, and conduct regular audits.
- Assist in procurement of new assets as needed.
- Procure office supplies, equipment, and services as required.
- Manage inventory levels and conduct audits to ensure adequate stock levels.
- Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution.
- Arrange catering services for meetings, events, and employee meals.
- Collect feedback on food quality and service and make necessary adjustments.
- Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data.
- Generate reports and analyze data to provide insights for decision-making and process improvement.
- Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments.
- Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures.
Key Competencies
- Deep and thorough understanding of Prochant policies and procedures.
- Exceptional verbal, interpersonal, and written communication skills
- Organized, detail-oriented and self-motivated.
- Ability to juggle multiple responsibilities.
- Professional presentation skills and confidence when speaking.
- Exceptional problem-solving skills to analyze issues and identify potential liabilities.
- Strong leadership skills to promote personal and professional development and teamwork.
- Ability to maintain strong professional relationships with internal teams and management.
- Consistent demonstration of a professional, positive attitude.
- A strong, working understanding of computers and an ability to self-troubleshoot simple issues.
Preferred Candidate:
- Education: Any Degree
- Minimum 3 to 5 years of experience relevant to Administration
Benefits:
Salary & Appraisal - Best in Industry
Excellent learning platform with great opportunity to build career with Prochant
Dinner for Night Shift
Only 5 days working (Monday to Friday)
No of openings : 1
Shift timing : Night Shift (6.30 pm IST to 3.30 am IST)
Mode Of Interview : In- Person/ Teams
Contact Details:
Abdul Wahab
8248165076
Abdulwahab@prochant.com