Key Responsibilities:
- Oversee daily office operations, including office upkeep, managing supplies, and ensuring proper maintenance of office equipment.
- Keep track of office supplies inventory and place orders for new materials as required.
- Coordinate the upkeep of office facilities and handle minor troubleshooting for office equipment (e.g., computers, printers).
- Manage the receipt and distribution of incoming and outgoing mail and packages.
- Provide administrative support by visiting locations related to business needs, such as government offices, banks, post offices, and transport centers.
- Handle phone calls, emails, and other communication related to office administration.
- Organize and arrange office facilities for meetings, seminars, and events.
- Coordinate local purchases and manage deliveries.
- Ensure the office remains clean and organized by working closely with cleaning and maintenance staff.
- Control access to the office for employees and visitors, maintaining security protocols.
- Organize and maintain both digital and physical filing systems for easy document retrieval.
- Ensure compliance with fire and safety regulations within the organization.
- Assist with preparing reports, presentations, and documentation for internal meetings.
- Support the onboarding process for new employees by facilitating equipment and asset requirements.
- Provide general administrative support to different departments, including organizing travel arrangements, preparing reports, and managing correspondence.