Job Title: Sales Coordinator - Content Distribution
Summary:
The Sales Coordinator will provide essential administrative and operational support to the content distribution sales team. This role involves managing sales-related documentation, coordinating schedules, tracking sales data, and facilitating communication between internal teams and external clients. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and interpersonal skills.
Responsibilities:
- Sales Support:
- Prepare and process sales contracts, agreements, and proposals.
- Generate sales reports, presentations, and other sales-related materials.
- Maintain accurate and up-to-date sales records in CRM systems (e.g., Salesforce).
- Assist in the preparation of sales forecasts and budgets.
- Handle customer inquiries and resolve issues promptly.
- Coordinate and schedule sales meetings, presentations, and client visits.
- Prepare and distribute sales correspondence, including emails and letters.
- Content Management:
- Assist in the management of content libraries and databases.
- Ensure accurate and timely delivery of content to clients.
- Track content distribution and performance metrics.
- Assist in the preparation of content metadata and descriptions.
- Client Communication:
- Serve as a primary point of contact for clients regarding sales-related inquiries.
- Build and maintain strong relationships with clients.
- Provide excellent customer service and support.
- Communicate effectively with internal teams to ensure client needs are met.
- Administrative Tasks:
- Manage and organize sales-related documentation.
- Process expense reports and invoices.
- Coordinate travel arrangements for sales personnel.
- Perform general administrative duties as required.
- Data Analysis:
- Track and analyze sales data to identify trends and opportunities.
- Generate reports on sales performance, content distribution, and client activity.
- Provide insights to the sales team to improve sales strategies.
- Coordination:
- Coordinate with marketing, legal, and operations departments to ensure smooth sales processes.
- Help to coordinate content delivery schedules.
Qualifications:
- Bachelor's degree in business administration, marketing, or a related field (preferred).
- Proven experience in a sales support or administrative role, preferably in the content distribution or media industry.
- Proficiency in CRM systems (e.g., Salesforce) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Detail-oriented and able to manage multiple tasks simultaneously.
- Understanding of content licensing and distribution is a plus.
- Strong analytical skills.