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Executive Assistant

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Brief description :

  • prepare and edit correspondence, communications, presentations and other documents
  • design and maintain databases
  • file and retrieve documents and reference materials
  • conduct research, collect and analyse data to prepare reports and documents
  • manage and maintain executives' schedules, appointments and travel arrangements
  • arrange and co-ordinate meetings and events
  • record, transcribe and distribute minutes of meetings
  • monitor, screen, respond to and distribute incoming communications.
  • answer and manage incoming calls
  • receive and interact with incoming visitors
  • interact with clients
  • co-ordinate project-based work
  • review operating practices and implement improvements where necessary

Preferred skills

Key Competencies
  • organizational and planning skills
  • communication skills
  • information gathering and monitoring skills
  • problem analysis and problem solving skills
  • judgment and decision-making ability
  • initiative
  • confidentiality
  • team member
  • attention to detail and accuracy
  • adaptability
Education and experience
  • proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • knowledge of standard office administrative practices and procedures
  • Masters degree .
  • Experienced are preferred.